Mrs Phumla Senyane
The Financial Services Directorate ensures sound financial management at Kopanong Local Municipality. Led by the Chief Financial Officer, Mme Phumla Senyane, the directorate manages the municipal budget, revenue, expenditure, assets, and supply chain processes in line with the Municipal Finance Management Act (MFMA). Its work supports transparency, accountability, and sustainable service delivery.
Financial Services Directorate
Chief Financial Officer (CFO): Mrs Phumla Senyane
Overview
The Financial Services Directorate is responsible for ensuring sound financial management within Kopanong Local Municipality. The directorate plays a strategic role in promoting good governance, transparency, accountability, and financial sustainability in the administration of municipal resources.
The directorate ensures that all financial activities of the municipality are conducted in compliance with the Municipal Finance Management Act (MFMA), National Treasury regulations, Generally Recognised Accounting Practice (GRAP) standards, and other applicable legislation and municipal policies.
Through effective budgeting, revenue management, expenditure control, asset management, and supply chain management, the directorate supports sustainable service delivery and socio-economic development across all communities within the municipality.
Leadership
Chief Financial Officer (CFO): Mme Phumla Senyane
The Chief Financial Officer is the head of the Financial Services Directorate and is responsible for the overall financial governance of the municipality. The CFO provides strategic financial leadership, advises the Municipal Manager and Council on financial matters, and ensures that appropriate financial systems, policies, and internal controls are implemented and maintained.
Core Responsibilities
The Financial Services Directorate is responsible for the following key functions:
- Financial planning and budgeting
- Revenue management and billing
- Expenditure control and payment processing
- Supply Chain Management and procurement
- Asset management and financial reporting
- Payroll and creditors management
- Financial compliance and audit support
- Financial advisory services to municipal departments
Units and Their Functions
1. Budget and Treasury Unit
The Budget and Treasury Unit is responsible for municipal financial planning and budget management. Its functions include:
- Preparation of the annual operating and capital budgets
- Preparation of adjustment budgets
- Monitoring departmental expenditure against approved budgets
- Managing cash flow and municipal bank accounts
- Ensuring compliance with National and Provincial Treasury requirements
- Preparing financial reports for management and Council
- Supporting long-term financial sustainability planning
2. Expenditure Management Unit
The Expenditure Management Unit ensures that all municipal spending is properly controlled, authorised, and recorded. Its responsibilities include:
- Processing payments to suppliers and service providers
- Managing municipal payroll and employee-related payments
- Verifying invoices and supporting documentation
- Ensuring compliance with financial policies and procedures
- Maintaining accurate expenditure records
- Preventing unauthorised, irregular, fruitless, and wasteful expenditure
3. Revenue Management Unit
The Revenue Management Unit is responsible for the billing and collection of municipal revenue. Its functions include:
- Billing residents and businesses for municipal services
- Managing debtor accounts and payment records
- Collecting property rates, service charges, and other municipal income
- Implementing credit control and debt collection measures
- Managing the indigent register and subsidy programmes
- Handling billing and account enquiries from the public
4. Supply Chain Management (SCM) Unit
The SCM Unit manages the procurement of goods and services required by the municipality. Its responsibilities include:
- Managing quotation and tender processes
- Ensuring fair, transparent, and competitive procurement
- Maintaining the municipal supplier database
- Managing contracts and service level agreements
- Ensuring compliance with SCM legislation and municipal SCM policies
- Supporting other directorates with procurement planning
5. Asset Management Unit
The Asset Management Unit is responsible for managing all municipal assets. Its functions include:
- Maintaining an accurate and up-to-date asset register
- Recording and valuing municipal assets in accordance with GRAP standards
- Monitoring asset usage, condition, and disposal
- Supporting asset maintenance and replacement planning
- Assisting with audits and physical asset verification
- Ensuring proper control of municipal infrastructure and movable assets
6. Creditors and Payroll Unit
The Creditors and Payroll Unit ensures that employees and service providers are paid accurately and on time. Its responsibilities include:
- Processing supplier (creditor) payments
- Managing employee salaries and wages
- Maintaining payroll records
- Managing statutory deductions and employee benefits
- Responding to payment-related enquiries
- Ensuring accurate financial reporting
7. Rates and Valuation Support Unit
This unit supports property rates administration and valuation processes. Its functions include:
- Maintaining property valuation and rates records
- Supporting valuation roll updates and supplementary valuations
- Managing rates billing
- Assisting with property-related enquiries
- Supporting revenue enhancement initiatives
Service to the Community
The Financial Services Directorate serves the community of Kopanong Local Municipality by:
- Issuing accurate and timeous municipal accounts
- Providing assistance with billing, payments, and indigent support
- Ensuring responsible management of public funds
- Supporting reliable and sustainable service delivery
- Promoting financial accountability and transparency